What you can do to ensure that your changes are captured promptly and accurately.
It is a requirement of the Single Payment Scheme that farmers tell us about boundary changes to land parcels and SPS Permanent Ineligible features as soon as they take place. If farmers wait until they submit their SPS application, this may cause a delay in capturing the land parcel changes, which could cause delays to payment of claims. Details on how to acquire an RLE 1 form to notify us of the change can be found in the RLE 1 section of our website.
It is very important that the land parcel changes which you wish to make are clearly annotated on the map you supply and that you clearly show if you are retaining the land being amended. If you do not have a map showing the land parcels that you wish to change, contact the Customer Service Centre who will be able to supply you with the relevant maps. Please have your SBI with you when you call. Please do not use sketch maps as they rarely show the necessary detail for us to be able to capture the land parcel amendment accurately. If the maps you supply are of poor quality, we will need to contact you to confirm the required changes. If we contact you, please reply as promptly as possible to the queries raised so that mapping changes can be completed promptly.
Normally we will need to check that the changes you have requested are consistent with other land information that we hold, for example, Ordnance Survey updates, aerial photography, satellite imagery and physical inspection findings. Where you are informing us of a boundary change and that boundary is shared with another farmer or landowner, we will need their confirmation of the change before making the amendment. We then make amendments digitally to our land register and produce maps of changed areas, which we despatch weekly with covering letters setting out the changes made.
A step by step guide on how to correctly annotate your maps can be found in the RLE 1 guidance booklet, section D from pages 43
Page published: 17 April 2013